Accounts payable and invoice processing
Capture invoice data. Match it with approved records. Route exceptions before posting or payment action.
Mimasa can support AP automation and accounts payable automation across configured workflows.
Business Function
AI Finance And Accounting Automation With Human Control
Mimasa connects documents, financial records, checks and approvals. It helps finance teams reduce repetitive work while keeping review and accountability clear.
Document processing | Reconciliation | Exception review | Reporting | Approvals | Audit trail
Works around your ERPRole-based approvalsEvidence retainedCloud, private cloud or on-premises
Definition
What Is Finance And Accounting Automation?
Finance automation uses software and AI to handle defined financial tasks. Accounting automation applies the same approach to records, checks, reconciliations and reporting workflows.
Mimasa connects these steps through governed agents and workflows. Your ERP, accounting platform and banking systems remain in place.
Automated accounting still needs clear controls. Important financial actions remain with authorised people.
The System Can Help Teams
- Capture data from documents and approved sources.
- Apply accounting and business rules.
- Match related records.
- Identify missing data and exceptions.
- Prepare reports or accounting actions for review.
- Route approvals to the right person.
- Record what was reviewed and executed.
Seven Steps
One Financial Process Automation Layer
Finance work often crosses inboxes, spreadsheets, accounting tools and business systems. Financial process automation connects these steps without forcing a system replacement.
- Step 1
Capture
In: Documents and approved records
Out: Structured data from configured sources
- Step 2
Validate
In: Required fields, formats and rules
Out: Checked data with issues flagged
- Step 3
Match
In: Invoices, orders, receipts, payments
Out: Matched records and open differences
- Step 4
Review
In: Differences and incomplete cases
Out: A worklist sent to the right owner
- Step 5
Approve
In: A prepared output and its evidence
Out: A role-based approval decision
- Step 6
Post or report
In: The approved output
Out: A connected action or reporting input
- Step 7
Monitor
In: Status, exceptions and actions
Out: A tracked record of what happened
This finance process automation supports control as well as speed.
Workflows01 02 03 04 05 06
Finance And Accounting Workflows
Each workflow below uses the same pattern: capture, check, review and approve. Only the records and the rules change.
Accounts receivable
Compare receivables, payments and customer records. Create a review queue for unmatched or overdue items.
AR automation can support follow-up tasks. It does not make collection or credit decisions without approved rules.
Payment and account reconciliation
Compare transactions across approved sources. Use account reconciliation automation to identify matches and differences.
Automated payment reconciliation prepares exceptions for human review. The source systems remain authoritative.
Expenses
Extract submitted data and check it against configured policies.
Expense management automation can route missing evidence or policy exceptions.
Financial close
Track close tasks, supporting records and open exceptions across the close calendar.
Month end close automation prepares recurring checks. Final accounting judgement stays with the finance team.
Reporting and variance review
Bring approved finance data into recurring summaries. Use finance reporting automation to explain changes for review.
Automated financial reporting should show sources, periods and assumptions.
Detailed invoice work belongs on Invoice Processing Automation. For broader analytical workflows, see Data and Decision Intelligence. Carrier billing has its own evidence and approval path, covered on freight audit and invoice automation. Treasury teams can explore treasury automation and cash intelligence.
Human Control
Accounting Workflow Automation With Clear Approvals
Accounting workflow automation coordinates work between people and systems. It can assign reviews, capture evidence and control the next step.
| Workflow Stage | Automated Support | Finance Control |
|---|---|---|
| Intake | Capture a document or record | Confirm allowed sources |
| Check | Apply configured rules | Review material exceptions |
| Match | Compare related records | Resolve unclear differences |
| Prepare | Draft an entry, report or task | Check accounting treatment |
| Approve | Route to the authorised role | Accept, change or reject |
| Execute | Trigger the approved step | Retain permissions and override rights |
| Record | Store evidence and status | Review the audit history |
This finance workflow automation keeps human responsibility visible. It can also coordinate work across finance, procurement and operations.
Implemented Workflow
Invoice Automation Proven In A Real Accounting Workflow
Mimasa has implemented automated invoice processing for a chartered accountancy workflow. The process used document extraction, validation and controlled review.
Invoice data extraction was only one step. Validation, exceptions and human review made the workflow usable.
Explore Invoice Processing Automation| Operational Measure | Before | With Mimasa | Observed Change |
|---|---|---|---|
| Throughput | 25 invoices per hour | 450 invoices per hour | 18× |
| Time per invoice | About 2.4 minutes | About 8 seconds | 94.4% lower |
| Processing cost | ₹5 per invoice | ₹0.93 per invoice | 81.4% lower |
These are results from one implemented workflow. Outcomes vary with document quality, rules, integrations and review needs.
Reconciliation
Reconciliation Across Marketplaces And Records
Finance teams may receive separate CSV or spreadsheet reports from marketplaces. Each source can use different fields, deductions and settlement formats.
Mimasa can help standardise approved files, compare records and flag differences. The workflow can support GST and marketplace reconciliation for review.
- Ingest files from approved sources.
- Map fields into a common structure.
- Compare orders, returns, fees, taxes and settlements.
- Identify missing or unmatched records.
- Prepare an exception worklist.
- Route the reviewed output into the next finance process.
Mimasa does not provide tax advice or submit filings independently.
Explore financial reconciliation automation for financial services →For evidence collection, configured control checks and remediation, explore audit evidence and control testing automation.
Close And Reporting
Close, Journals And Reporting
Journal entry automation can prepare entries from approved rules and records. Automated journal entries must remain drafts until an authorised person approves them.
Close workflows can also track
- Recurring tasks and owners.
- Supporting documents.
- Reconciliation status.
- Review comments.
- Open exceptions.
- Approval and completion history.
AI financial analysis can summarise variances and help prepare explanations. Finance intelligence works best when sources, periods and assumptions stay visible.
AI In Finance
AI In Finance Should Support Accountable People
AI in finance can reduce repetitive analysis and document work. AI for accounting can also prepare drafts, checks and exception summaries.
Generative AI for finance may help explain a variance or draft a report. Generative AI in accounting should not invent missing evidence or accounting treatment.
AI tools for finance need the same access controls as the people using them.
Mimasa uses AI to support defined work
- Extract configured information.
- Apply rules and comparisons.
- Summarise exceptions.
- Prepare draft outputs.
- Route reviews and approvals.
- Execute only permitted actions.
Audit And Compliance
Audit And Compliance Support
Audit workflow automation can organise evidence, review tasks and status. Financial audit automation can reduce manual preparation, but it does not perform an independent audit.
Financial compliance automation can apply configured checks and escalate exceptions. It does not replace professional or regulatory judgement.
Controls can include
- Role-based access.
- Source and document references.
- Configured validation rules.
- Separation of preparation and approval.
- Human approval gates.
- Action permissions.
- Review and execution records.
Around Your Systems
Keep Your Existing Finance Systems
Mimasa adds intelligence and workflow automation around your current finance stack.
| Existing System | Its Role | Mimasa's Role |
|---|---|---|
| ERP or accounting software | Maintains ledgers and business records | Prepares reviewed inputs and approved workflow actions |
| Banking or payment system | Holds transactions and payment controls | Uses approved records for matching and exception review |
| Expense platform | Captures expenses and policies | Adds configured checks, evidence and workflow coordination |
| Reporting or BI platform | Presents financial measures | Supports questions, explanations and approval-linked action |
| Document repository | Stores source files | Extracts configured data and retains evidence links |
Accounting automation software should strengthen the process around these systems. It should not create a second uncontrolled source of truth.
Adoption
Start With One Controlled Finance Workflow
Choose a repetitive process with clear inputs, rules and owners. Define the approval boundary before adding automation.
Discuss Your Finance Workflow- Step 1
Discover
Map documents, systems, checks, exceptions and approval roles.
- Step 2
Configure
Connect approved sources. Define extraction fields, rules and actions.
- Step 3
Validate
Test normal cases and exceptions with finance owners.
- Step 4
Expand
Add more entities or workflows after controls work as intended.
Connected Platform
Related Platform Capabilities
Data Extraction
Capture configured fields and tables from invoices, statements and financial documents.
Agentic Workflow Automation
Coordinate checks, exceptions, approvals and permitted actions across systems.
Visualization and Dashboards
Explore approved financial data through dashboards, reports and natural-language questions.
Related Functions
Related Business Functions
Frequently Asked Questions
Common questions about accounting automation, finance workflows, approvals and controls.
Get Started
Build Finance Automation Around Your Existing Systems
See how Mimasa can connect financial documents, records, exceptions and approvals in one governed workflow.
See the operating model behind connected data, AI agents, governed workflows and human approval.
See How Mimasa Works →